Country: Somalia
Closing date: 30 Nov 2016
Vacancy reference no.:
VAC-0381
Position:
Aid Information Management Specialist (AIMS)
Place of performance:
Mogadishu, Somalia
Contract duration:
24 days over 7 months
Starting date:
23-Nov-2016
OVERVIEW OF CTG GLOBAL
CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.
OVERVIEW OF THE POSITION
Monitoring aidflows is an integral part of the overarching Monitoring and Evaluation (M&E) frameworks of the New Deal in Somalia and will be key to ensure an effective implementation of the National Development Plan. The reporting and monitoring arrangements of the Somali Compact specify that a framework should be established to monitor Compact implementation. The monitoring of aidflows will be led by the Somali Government.
Government authorities and development partners expressed dissatisfaction with the system for tracking aid flows — the Development Assistance Database (DAD) established by UNDP for the government- which was set up in the country in 2011 which operated until 2015. During that period the use of the DAD has been irregular and tracking of aid flows has been largely stymied. Lessons from other countries indicate that successful aid information management systems (AIMS) rely not only on
technological solutions but also on the institutional arrangements to encourage participation and reporting.
In 2014, government authorities recognized the need to conduct a review of the Development Assistance Database (DAD) and broader Aid Information Management in Somalia. In the “Concept Note for Developing a Somali Compact Monitoring Framework,” endorsed by the SDRF Steering Committee in August 2014, a review of the Somalia AIMS was identified as an essential next step for improving the quality of aid flow data.
In response to this identified need, UNDP and the World Bank supported a joint-consultancy assignment which was carried out in 2015. The consultancy included consultations with government, development partners and civil society, and resulted in the identification and proposal of strategic options tailored to the Somali context that respond to expectations of Somali stakeholders and donors.
These expectations mostly relate to the need to ensure that aid information management is nationally led and owned, simple and sustainable, contributes to improved communication and trust-building between government and donors, and helps develop institutional capacity. They refer also to the need for the data collection, verification, analysis, dissemination and interpretation process to be easy to manage by the different parties involved, and for the information to be accessible for citizenship. Within this framework, and based on the recommendations of the Aid Information Management Review, the Federal Government of Somalia is requesting support to UNDP for the development of a Somali-led Somali-owned Aid Information Management System which allows to have timely
information about aid flows delivered in the country as well as of foreseen envelopes to be invested in the country in the short and mid-term by development co-operation providers while promoting transparency and greater accountability on which type of aid is delivered in Somalia and how. The intention is that the Government of Somaliland would be endowed with a dedicated ‘window’ to enter and view data.
GENERAL FUNCTIONS
Role objective:
The main objective of the consultancy is to support the procurement by UNDP of a new Aid Information Management System in Somalia. The procurement process will be based on the recommendations of the Aid Information Management Review conducted in Somalia in 2015 and will engage the Federal Government of Somalia.
Expected output:
1) Complete tender dossier for the procurement and development of a new Aid Information
Management System (AIMS) for Somalia (19 days), including detailed:
o Functional specifications
o Technical specifications
o Evaluation grid
o Specifications of the development / design process which includes national partners
o Specifications of support services required after the software is operational (bug-management,….)
Specifications will build upon the findings from the Aid Information Management Report, and will include recommendations on open-source licensing.
2) Preparations of and participation in the evaluation of the bids, identifying potential companies to approach for implementation in case insufficient bids are received (5 days)
This also includes:
o Responding to questions during the procurement phase (on behalf of and through UNDP)
o Participation in the evaluation of proposals
Project reporting:
Deliverables:
Tender dossier for the procurement and development of a new Aid Information Management
System (AIMS) for Somalia
Evaluation of the bids (as part of a broader evaluation team)
Team management:
To be advised
ESSENTIAL EXPERIENCE
Education:
§ Bachelor's degree in Public Administration, Business Administration, Statistics, Development Studies..
Work experience:
§ Minimum of 8 years of demonstrable relevant Administration experience.
Geographical experience:
§ Minimum of 8 years of experience in Africa with local experience in Mogadishu is an advantage.
Languages:
§ Fluency in English (essential) and Somali (desirable).
Key competencies:
Accountability
• Mature and responsible; ability to operate in compliance with organizational rules and regulations;
Planning and organizing
• Effective organizational and problem-solving skills and ability to manage a large volume of work in an
efficient and timely manner;
• Ability to establish priorities and to plan, coordinate and monitor (own) work;
• Ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent
activities
Teamwork and respect for diversity
• Ability to operate effectively across organizational boundaries;
• Ability to establish and maintain effective partnerships and harmonious working relations in a multicultural,
multi-ethnic environment with sensitivity and respect for diversity and gender
Leadership and Self-Management
• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humoured even under pressure
• Demonstrates openness to change and ability to manage complexities
Other relevant information:
The Consultant is required for 24 days from November 2016 to June 2017. The consultancy will mostly be home-based with a number of visits to Nairobi and or Mogadishu/Hargeisa to carry out consultations with Somali authorities and the evaluation of proposals in the procurement process of the new AIMS for Somalia. The time budget is based upon approximately 2-3 visits to Nairobi and Mogadishu/Hargeisa with the balance of work undertaken out of country.
The consultant will work closely with the UNDP Project Manager and Team Leader during the course of this assignment, as well as with the Federal Government of Somalia. The consultant will be required to visit and stay as necessary in Nairobi and Mogadishu (and eventually Hargeisa) for the duration of the assignment and all outputs must be completed, discussed and agreed with UNDP prior to the consultant’s departure.
How to apply:
Please apply via the following link: https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a1124000000vxpa