Somalia: YOUNG GRADUATE, INTERNS - MoHA&DM (SOMALI NATIONALS ONLY)

Job Title: Young Graduate - Intern (Somali Nationals ONLY) Job Category: Intenship

Location: Mogadishu - Somalia

Primary Reporting Line: Ministry of Humanitarian Affairs and Disaster Management (MHA&DM)

Secondary Reporting Line* State Formation/ StEFS Project Team, UNDP Somalia

Duration 5 months (Renewable subject to performance & funding)

Background:

In 2012, after a long and troubled transition, a new political dispensation was found in Somalia, with the adoption of the Provisional Constitution, the selection of a new parliament, the election of president and formation of a new government. The challenges faced by the Federal and State Governments are enormous. The challenges can be summarized as follows:

• The long civil war and looting have destroyed physical infrastructure, equipment and the institutional memory of most government agencies and ministries.
• There is a lack of clarity on the mandate and functions across Federal and State Government institutions and between the federal and subnational levels of government.
• Core work-processes in government have suffered in quality and consistency, and service delivery is in many areas virtually absent.
• Staff capacity is low across the whole spectrum of government institutions with limited mechanisms to identify and redress these capacity gaps.

The Federal and State Governments face significant capacity challenges - at the individual, organizational and institutional level - in implementing their mandate and require institutional support to roll out the New Deal process and implement the different reforms.

On State Level, the Puntland Government is fairly well established. However, the process to establish new State Level governments in ‘south-central Somalia’ has started during 2014. This highly sensitive process is about merging different regions into a state level government administration. It requires an inclusive (political) debate and technical guidance.

The Support to Emerging Federal States (StEFS) Project is one of the Projects developed in response to the New Deal. Aligned to the priorities and principles spelled out in the Somali Compact, the StEFS Project aims to support the Federal Government of Somalia (FGS) and Emerging Federal States in achieving the Peace-building and State-building Goal (PSG) 1, Inclusive Politics Strategic Objective, to “achieve a stable and peaceful federal Somalia through inclusive political processes.”

StEFS builds on the positive gains, experience, expertise and added value of UNSOM and UNDP in advancing these processes while further delivering key capacity support needed for these new governance structures to function effectively within a nascent federal system.

The Project prescribes a coherent approach to address the needs of Emerging Federal States in addition to those federal level institutions that enable and facilitate the formation and development of these new state structures and federalism process.

The Ministry of Humanitarian Affairs and Disaster Management (MHA&DM) is the principal institution at the federal level with the mandate to manage and coordinate all humanitarian affairs as well as all aspects of disaster mitigation, preparedness and response working closely with the regional states and local governments. The Ministry is also the principal institution responsible for attaining durable solutions for IDPs and returnees.
In addition, the Ministry will lead both the environment portfolio and social protection for the most vulnerable groups in society. The Ministry plans are based on the National Development Plan and as such has the following key goals in the four key areas of disaster management, IDPs/refugees, social protection and the environment.

Vision

To transform Somalia into a fair, safer and resilient society where the impact of hazards would not hamper development and a better quality of life is achieved through effective emergency response, disaster risk reduction and resilient recovery.

Mission

To protect Somali lives, property, economy and environment through developing capacities of government and communities to better predict, mitigate, prepare for and manage disasters and crises.

Due to the multi-sectoral nature of the humanitarian affairs, disaster risk reduction, emergency response and recovery, the key functions of the Ministry of Humanitarian Affairs and Disaster Management (MoHA&DM) would involve; policy and planning, capacity development, disaster information management, intersectoral coordination to integrate disaster risk reduction into development plans/programs, and organization of emergency response, recovery and reintegration.

In regard, under its primary functions (MoHA&DM) seeks to hire young graduate interns in order to handle effectively the daily routines and operations. (MoHA&DM) welcomes young graduate interns to apply the following job positions.

1. Data collectors x 2
2. HR Record Assistant
3. Logistics Officer
4. ICT Officer
5. Office Administrator
6. Records Management Officer
7. Recruitment Officer
8. Secretariat Officer

DATA COLLECTOR:

1. Job Title: Data Collector 2. Department: Information Management

3. Assignment Location: Mogadishu 4.Grade Level: Intern

5. Reporting To: Relevance Supervisor 6. Supervisory Responsibility**: Relevance Supervisor**7. Job Purpose**: To perform data collection functions and ensuring accurate and compliant data was collected.

8. Objectives of the Job: To perform data collection Accurately and efficiently in accordance with established policies and procedures.

9. Duties and Responsibilities:

• To collect all needed data upon constructed or available tools.
• Make data available for analyzing procedure.
• To work with feedback from the analyzing and reporting process.
• Count and reconcile data in terms of quality and quantity.
• To be familliar with all sophsticated data collection tools and methods
• Any of the duties as required by higher authorities in accordance with laws, regulations and objectives of the ministry.

10. Deliverables:

• Collect data as required;
• Hand over all collected data at the end of the working day

11. Education:

High School Diploma or Degree in relevant feilds

12. Experience:

(MoHA&DM) may accept interns providing the following conditions are met:
a. Enrolment:

• Enrolled in a bachelors/master’s programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
• Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
• Recently graduated from a university in the related field.

b. Skills

• Proficiency in English and Somali is required. Fluency in Arabic is an asset;
• Computer literate in standard software applications;
• Demonstrated keen interest in the work of the Government; and
• Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

13. Skill Requirements:

• Be calm and polite;
• Be methodical;
• Competent in the field of mathematics;
• Be patient.

14. Competency Requirements:

• Be trustworthy and honest;
• Be respectful;
• Be flexible;
• Possess cultural awareness and sensitivity; and,
• Demonstrate sound work ethics;

HR Record Assistant:

1. Job Title: Data Collector 2. Department: Human resource

3. Assignment Location: Mogadishu 4.Grade Level: Intern

5. Reporting To: Relevance Supervisor 6. Supervisory Responsibility:Relevance Supervisor

7. Job Purpose: To assist in collecting and recording HR records and data and administering data files to ensure effectiveness of HR Information in support of the HR systems for the ministry/agency.

8. Objectives of the Job: Assist the HR leadership staff and act as the liaison between HR managers and employees, ensuring efficient communication and prompt resolution of all queries. Support daily HR activities and assist in coordinating HR policies, processes and relevant documents.

9. Duties and Responsibilities:

• Perform approved and relevant procedures on HR records and information administration to ensure best practice.
• Assist in communicating and coordinating with other departments or government entities to obtain and implement records management guidelines and policies.
• Assist in maintaining and implementing records and information-related activities to ensure accurate information.
• Check the existing and historical records to ensure their accuracy and appropriateness.
• Assist in coordinating and attending to records management of sub-national administration.
• Enter data and update employee’ personnel records files.
• Assist in handling andmaintainingleave records of employees.
• Attendto the filing system for HR data administrationso as tomaintain accurate records for employees.
• Any of the duties as required by higher authorities in accordance with laws, regulations and objectives of the ministry/agency/institution.

10. Deliverable:

• Quarterly and annual reports;

• Assist HR Department with any kind of activity, as well as the preparation of HR guidelines, policies and procedures.

11. Education:

University degree in HR related field

12. Experience:

(MoHA&DM) may accept interns providing the following conditions are met:
a. Enrolment:

• Enrolled in a bachelors/master’s programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
• Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
• Recently graduated from a university in the related field.

b. Skills

• Proficiency in English and Somali is required. Fluency in Arabic is an asset;
• Computer literate in standard software applications;
• Demonstrated keen interest in the work of the Government; and
• Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

13. Skill Requirements:

• Be calm and polite;
• Be methodical;
• Competent in the field of mathematics;
• Be patient.

14. Competency Requirements:

• Be trustworthy and honest;
• Be respectful;
• Be flexible;
• Possess cultural awareness and sensitivity; and,
• Demonstrate sound work ethics;

Logistics Officer:

1. Job Title: Data Collector 2. Department: Procurement and Logistics

3. Assignment Location: Mogadishu 4.Grade Level: Intern

5. Reporting To: Relevance Supervisor 6. Supervisory Responsibility:Relevance Supervisor

7. Job Purpose: Analyse and coordinate the logistical functions of an organization/department/agency. Responsible for the entire life cycle of a product, including acquisition, distribution, internal allocation, delivery, and final disposal of resources. ted field

8. Objectives of the Job: The objective is to manage the entire order cycle and your set logistics system so that it enhances the institution’s development, ensures sustainability, and optimizes the work conducted with the department/institution.

9. Duties and Responsibilities:

• Strategically plan and manage logistics, office, warehouse, transportation, and logistics-related services;
• Direct, optimize, and coordinate full order cycle;
• Liaise and negotiate with suppliers, manufacturers, retailers, and staff;
• Resolve any arising problems or complaints;
• Maintain records and analyse data to assess costs, research better alternatives, and implement the changes needed to optimize the logistics system;
• Coordinate with other departments;
• Supervise, coach, and train assisting logistics staff;
• Design strategies to minimize the cost or time required to move goods
• Review the success of logistical functions and identify areas for improvement
• Present performance data to management
• Propose improvements to management and customers
• Stay current on advances in logistics technology and incorporate new technologies into procedure and, Comply with laws and regulations.
• Arrange warehouse, catalog goods, plan routes, and process shipments;
• Keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency;

10. Deliverable:

• Performance Report
• Inventory Management

11. Education:

Bachelor’s degree in Business, Industrial Engineering, Process Engineering, Supply Chain Management, or related field.

12. Experience:

(MoHA&DM) may accept interns providing the following conditions are met:
a. Enrolment:

• Enrolled in a bachelors/master’s programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
• Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
• Recently graduated from a university in the related field.

b. Skills

• Proficiency in English and Somali is required. Fluency in Arabic is an asset;
• Computer literate in standard software applications;
• Demonstrated keen interest in the work of the Government; and
• Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

13. Skill Requirements:

• Communication skills. Logisticians need strong communication skills in order to collaborate with colleagues and do business with suppliers and customers.
• Critical-thinking skills. Logisticians must develop, adjust, and successfully carry out logistical plans, and they often must find ways to cut costs and improve efficiency.
• Organizational skills. Logisticians must be able to perform several tasks at one time, keep detailed records, and simultaneously manage several projects in a fast-paced environment.***Problem-solving skills.*** Logisticians must handle unforeseen issues, such as delivery problems, and adjust plans as needed to resolve the issues

14. Competency Requirements:

• Be trustworthy and honest;
• Be respectful;
• Be flexible;
• Possess cultural awareness and sensitivity;
• Be professional;
• Treats all people fairly without favoritism. Analyzes complex supply chain issues and makes concise, relevant recommendations

ICT Officer :

1. Job Title: Data Collector 2. Department: ICT Department

3. Assignment Location: Mogadishu 4.Grade Level: Intern

5. Reporting To: Relevance Supervisor 6. Supervisory Responsibility:Relevance Supervisor

7. Job Purpose: IT Officer is responsible for the maintenance of all the IT systems and the equipment of ICT Unit, so that these remains functional and in good working condition.

8. Objectives of the Job:

• Manage the overall technology infrastructure, maintaining it secure and stable.
• Assist the staff on all ICT related assignments when needed, as well as train the staff to operate certain Apps and software.
• Responsible for the system administration (general computer support, upgrades, end user support). Contribute to various IT projects and tasks.

9. Duties and Responsibilities:

• Ensure that internet related application such as E- Mail clients, E mail servers, FTP server and Web Browsers are working properly and required measures are taken in terms of internet security and Web Blocking to ensure uninterrupted internet access.
• Work with IT providers and third party vendors to provide solutions to problems utilizing required technologies.
• Manage the operation and maintenance of the Local Area Network (LAN) and Wide Area Network (WAN) systems.
• Ensure data backup of the computers according to agreed schedule to ensure security of all of the office/institution computer-stored data.
• Troubleshoot all software and hardware IT problems of the staff on a daily basis, resolving any individual computer problems.
• Ensure timely installation and upgrading of anti‐virus software on all client/staff computers.
• Assist in updating of the HR performance management database if and when it is required.
• Handle any other web-related activities as instructed by higher officers/supervisors.
• Assist in negotiations for software purchases with vendors.
• Maintain detailed documentation of all work performed, sufficient to allow independent generation of the same process and the results.
• Plan, design, develop and launch effective information systems and operation systems in support of core organizational functions.
• Ensures the stable operation of the in-house computer software systems.
• In charge of computer back-ups.
• Analyse and resolve end user software program connectivity issues in a timely and accurate fashion and provide end user training where required.
• Upgrade system by developing, testing, evaluating, and installing enhancements and new software;
• Assist in designing and maintaining physical network architecture and infrastructure;
• Ensure the stable operation of the in-house computer network. This includes planning, developing, installing, configuring, maintaining, supporting and optimizing all network hardware, software and communication links.
• Assist in analysing network workload, monitoring performance and diagnosing problems;
• Create models for new database development and/or changes to existing ones;
• In charge of web-developing, as well as the update and maintenance of the institution’s website.

10. Deliverable:

• Monthly and annual reports on the status of the ICT technology used by the office, as well as suggestions towards the optimization of the software and systems used.
• Provide effective IT systems. Help develop and implement IT standards and policies, and provide technology support and solutions to meet the needs of the organization.

11. Education:

· Bachelor’s degree in Information Communication Technology, Computer Science, or any related fields with at least 3 years of IT working experience. CISCO certified network analyst, or any other ICT/IT related qualification. C

12. Experience:

(MoHA&DM) may accept interns providing the following conditions are met:
a. Enrollment:

• Enrolled in a bachelors/master’s programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
• Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
• Recently graduated from a university in the related field.

b. Skills

• Proficiency in English and Somali is required. Fluency in Arabic is an asset;
• Computer literate in standard software applications;
• Demonstrated keen interest in the work of the Government; and
• Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

13. Skill Requirements:

• Knowledge of different operating systems and all related utilities;
• Knowledge of relational databases, database management and software engineering;
• Good knowledge of programming languages, web development software and networking tools;
• Ability to analyse unfamiliar data structure;
• Ability to think logically and to solve problems analytically; Strong interpersonal and communication skills.

14. Competency Requirements:

• Be trustworthy and honest;
• Be respectful;
• Be flexible;
• Possess cultural awareness and sensitivity;
• Demonstrate sound work ethics;
• Communicate effectively;
• Demonstrates commitment to organisation/ corporate/institutional decisions;
• Provide objective advice based on sound analysis;
• Focus on outcomes; and, Functions effectively in a team of professionals.

Office Administrator:

1. Job Title: Data Collector 2. Department: Director General Office

3. Assignment Location: Mogadishu 4.Grade Level: Intern

5. Reporting To: Relevance Supervisor 6. Supervisory Responsibility:Relevance Supervisor

7. Job Purpose: Has the responsibility of ensuring that the administrative activities witin an organization run efficiently, by providing structure to other employees throughout the organization.

8. Objectives of the Job:

• Support the Department in administrative management.

9. Duties and Responsibilities:

• Manages all procurement of goods and service.
• Manages the petty cash facility for minor purchases on a daily basis.
• Liaises as necessary with other governmental offices as necessary.
• Manages the IT facilities including negotiation with IT, internet and communications providers.
• Oversees the HR management of Departmental staff with the HR Officer.
• Office management of the working facilities to ensure appropriate equipment and facilities are available to all personnel and that working premises are well-maintained and organised.
• Manages arrangements for training and other events as required.
• Manages the financial and administrative arrangements for staff internal and international travel in order for them to carry out their work effectively.
• Manages staff under their control to ensure that they are effectively, motivated, developed, disciplined and trained in order that they can carry out their tasks to the required standard.
• Any other duties as required by his supervisor in accordance with laws, regulations and objectives of the CBR Project.

10. Deliverable:

• Effective office Administrative management

11. Education:

Bachelor’s degree in Public Administration or Business Management with 5 years of relevant experience.

12. Experience:

(MoHA&DM) may accept interns providing the following conditions are met:
a. Enrollment:

• Enrolled in a bachelors/master’s programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
• Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
• Recently graduated from a university in the related field.

b. Skills

• Proficiency in English and Somali is required. Fluency in Arabic is an asset;
• Computer literate in standard software applications;
• Demonstrated keen interest in the work of the Government; and
• Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

13. Skill Requirements:

Proficiency in written and spoken Somali and English Languages. html>

14. Competency Requirements:

Competency with MS Office packages such as Word, Excel and PowerPoint, financial management, familiar with the Government-related laws, rule and regulation

Records Management Officer:

1. Job Title: Data Collector 2. Department: Archives

3. Assignment Location: Mogadishu 4.Grade Level: Intern

5. Reporting To: Relevance Supervisor 6. Supervisory Responsibility**: Relevance Supervisor**

7. Job Purpose: The Records Management Officer is responsible for the effective management of the information that is received and generated by the organisation.**8. Objectives of the Job**: Strategic coordination of information resources across the organization/institution/department. Organizes and manages physical and electronic records on the institution/department’s activities

9. Duties and Responsibilities:

• Responsible for the effective and appropriate management of the office/department’s records;
• Develop and maintain records management policies and procedures;
• Train staff members on how to record their official activities, contracts, or other related work, that is to be sent towards the Records Management Office;
• Ensure timely and proper disposition of the records; and, Develop a database ensuring that all records that are recorded electronically are listed in a coherent way and under set sections.

10. Deliverable:

• Annual plan and budget.
• Construct an efficient centralized records management system that can be accessed by the whole department, depending on their security clearance.
• Guidelines on records management policy and the procedures that are to be followed in order to access them. Quarterly and annual reports.

11. Education:

Bachelor’s Degree or higher in Management, Archives Management, or any other related field.

12. Experience:

(MoHA&DM) may accept interns providing the following conditions are met:
a. Enrolment:

• Enrolled in a bachelors/master’s programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
• Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
• Recently graduated from a university in the related field.

b. Skills

• Proficiency in English and Somali is required. Fluency in Arabic is an asset;
• Computer literate in standard software applications;
• Demonstrated keen interest in the work of the Government; and
• Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

13. Skill Requirements:

• Organizational skills;
• Accounting and bookkeeping skills;
• Analytical skills;
• Methodical;
• High attention to details;
• Communications skills; and, Computer skills including the ability to operate computerized systems, spreadsheets, email, databases, and word-processing software at a highly proficient level

14. Competency Requirements:

• Be trustworthy and honest;
• Be respectful;
• Be flexible;
• Possess cultural awareness and sensitivity;
• Be professional; and, Be methodical and attentive.

Recruitment Officer:

1. Job Title: Data Collector 2. Department: Recruitment Department

3. Assignment Location: Mogadishu 4.Grade Level: Intern

5. Reporting To: Relevance Supervisor 6. Supervisory Responsibility:Relevance Supervisor

7. Job Purpose: Manage, coordinate, and cooperate with help of Recruitment Coordinators with all line Miniseries to conduct all recruitment.

8. Objectives of the Job: Develop as many sources where you can attract potential recruits and develop a recruiting system, to be used in finding new recruits.

9. Duties and Responsibilities:

• Develop individual annual work plan with in conjunction all his subordinates and track all activities based on Gov. Law, rule and regulation and specially aligned with the institution/ministry/agency work plan.
• Conduct staff meeting with all his subordinate to manage and keep the track of daily activities.
• Develop reports or PPT to present the whole recruitment progress;
• Manage, motivate, and persuade the subordinates in order to speed up work progress toward recruitment objective.
• Works along a recruitment manager or supervisor to develop and maintain HR/Recruitment Policies and Procedures for the program in compliance with civil service laws;
• Works with Commissioners in the short-listing and interview of candidates and ensures that transparent procedures are followed throughout the process;
• Responsible for long listing positions and provide secretarial assistance with the short listing panel and arrange the interview process as per the recruitment procedures;
• Responsible for managing each particular file and ensure to collect and arrange all relevant documents as required; Establish effective working relationship with other departments within the institution/department/ministry/agency for better coordination and project implementation.

10. Deliverable:

• Conduct reference checks and communicate and receive relevant documents from selected candidates — responsible for analysis and evaluation of candidates’ educational degrees;
• Review and update current documents regarding recruitment application forms, interviews, evaluation, short listing and results as per the needs of the project;
• Review the existing reporting system and ensure that department’s reporting requirements are met in a timely and professional manner;
• Initiate automation of the Human Resources functions, an efficient and effective electronic record maintenance system and prepare action plan accordingly;
• Establish a database of personnel to include qualification, performance and, salary reviews.
• Perform any other duties as maybe assigned by supervisors.

11. Education:

Bachelor Degree in Public Administration or relevant field.

12. Experience:

(MoHA&DM) may accept interns providing the following conditions are met:
a. Enrolment:

• Enrolled in a bachelors/master’s programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
• Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
• Recently graduated from a university in the related field.

b. Skills

• Proficiency in English and Somali is required. Fluency in Arabic is an asset;
• Computer literate in standard software applications;
• Demonstrated keen interest in the work of the Government; and
• Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

13. Skill Requirements:

• Excellent communication skills;
• Strong analytical skills; and, Computer skills in MS Office.

14. Competency Requirements:

• Be trustworthy and honest
• Be respectful
• Be flexible
• Possess cultural awareness and sensitivity
• Demonstrate sound work ethics
• Give purpose and direction
• Think strategically and analytically
• Think strategically and analytically;
• Involves people in decision-making;
• Communicate effectively;
• Demonstrates commitment to organisation/ corporate/institutional decisions;
• Provide objective advice based on sound analysis;
• Focus on outcomes; and, Functions effectively in a team of professionals.

Secretariat Officer :

1. Job Title: Data Collector 2. Department: Director General Office

3. Assignment Location: Mogadishu 4.Grade Level: Intern

5. Reporting To: Relevance Supervisor 6. Supervisory Responsibility:Relevance Supervisor

7. Job Purpose: This role will focus on coordinating and overseeing the functions of organizing several high-level key stakeholder forums

8. Objectives of the Job: Supports the Ministry by helping the government achieve its strategic objectives.

9. Duties and Responsibilities:

• Prepare and implement work programs, and ensure timely reporting to the leadership staff.
• Establish and maintain effective working relationships with representatives of key stakeholder groups, institutions and other governmental departments to support the delivery of this Ministry’s projects.
• Organize sessions between your department/institution and external actors.
• Provide Secretariat support including all administrative processes associated with organization meetings, taking minutes and distribution of meeting papers.
• Prepare timely and accurate reports.
• Coordinate the office/department’s members on certain activities where you are in charge of logistics and liaising. Perform other related duties as required.

10. Deliverable:

• Research information;
• Quarterly and annual reports;
• Provide logistical assistance to your office;
• Organize meetings and co-organize/assist with conferences;
• Communicate with clients on behalf of your office;
• Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control and updates office records; Assists in the preparation of budgets and financial reports;

11. Education:

• Bachelor’s degree or higher in Communication, Political Science, Administration, Public Administration, or other related field; and,
• Any other related qualification or certification.

12. Experience:

(MoHA&DM) may accept interns providing the following conditions are met:
a. Enrolment:

• Enrolled in a bachelors/master’s programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
• Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
• Recently graduated from a university in the related field.

b. Skills

• Proficiency in English and Somali is required. Fluency in Arabic is an asset;
• Computer literate in standard software applications;
• Demonstrated keen interest in the work of the Government; and
• Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

13. Skill Requirements:

• Maintain a high level of confidentiality;
• Political and diplomatic tact;
• Ability to communicate effectively;
• Oral, verbal and written communications skills
• Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spread sheet programs and power point); and,
• Knowledge of organization, workflow, staffing, forms, and procedures. Demonstrate experience working on government forums or similar institutions.

14. Competency Requirements:

• Be respectful;
• Be trustworthy and honest;
• Be flexible;
• Possess and demonstrate great work ethics;
• Be organized and highly analytical;
• Communicate effectively;
• Show a high level of team work;
• Be culturally aware; and Maintain a professional work environment.

Confidential applications should be addressed to Mr. Ahmed Abukar Ahmed, HR Director at Ministry of Humanitarian Affairs and Disaster Management via email: mohadma.som@gmail.com copying mohamud.haji@undp.org quoting the title of the position. Applications should contain a cover letter and Curriculum vitae (CV). The deadline to apply is 20 July 2017.