Somalia: Finance Assistant

Oxfam is convinced that people have the power to end poverty. All they need is an opportunity. Oxfam is committed to make sure everyone gets that chance. That is why we support local projects in developing countries, why we lobby governments and companies to listen to the poorest people, and why we campaign to involve both men and women in our work. Oxfam is a confederation of 17 organizations that works together to increase the impact of its long term development and humanitarian responses.

The Country Office in Somaliland is currently recruiting for a

Finance Assistant

National position

Fulltime/ 40 hours a week

6 Months contract

Based in Burao Somaliland

Shaping a stronger Oxfam for people living in poverty.

Job Purpose

To maintain the financial and administration aspects in such a way that the office running costs are efficiently and effectively administered and accounted for according to the standards and procedures set.

Main tasks of the function

• To register and process procurement invoices and declarations, including the coding of invoices of the mail dispatch companies, and to arrange their initialling and payment.
• To carry out the administrative organisation of all data on payments and receipts of the office running costs, keeping records of all financial mutations.
• To assist in the preparation of financial reports and to inform the manager when spending is not according the (financial) planning;
• To maintain financial records through filing, retrieval, retention, storage, compilation, coding, updating and purging;
• To compile various financial documents, verify their accuracy, and ensure compliance with established procedures;
• Ensure proper invoicing on a timely payment of vendors at all times, and manage daily cashbook (payments in and out, balance, etc)
• Liaise closely with the Finance Officer to ensure a high standard of clerical support for financial accounting
• Ensure transactions are fully coded and properly authorized before processing payment and uploading to cashbooks.
• Ensure petty cash is updated and reconciled on a daily basis
• Liaise closely with the Finance Officer to ensure a high standard of clerical support for financial accounting
• Ensure petty cash is updated and reconciled on a daily basis
• To arrange the entry or change of creditors’ basic data;
• To organize cash flow, including bank account withdrawing, and local cash forecasting
• To assist with general office administration, e.g. printing, photocopying, scanning, receptionist services
• Other support tasks as assigned by management

SKILLS AND COMPETENCIES:

Essential

· Recognized qualification in Financial Management

· Two year’s experience in Finance department, ideally in an NGO.

· Ability to support team and program staff

· Proven knowledge and experience of computerized systems.

· Excellent interpersonal skills; ability to work on own and within various teams

· Ability to delegate, coach and develop staff

· Ability to manage competing tasks; ability to priorities and produce high level output consistently

· Fluency in English/Somali both verbal and written.

General Skills

1. Excellent interpersonal skills.

2. Results orientation

3. Cooperation

4. Capacity to work independently and within a team.

5. Flexibility and patience

6. Ability to handle multi-task and stressful situations.

7. Good planning and analytical capacities

8. Accuracy

9. Customer orientation

Application procedure

Please send your application to Somaliajobs@oxfamnovib.nl and include your motivation letter and CV. Insert the job title on the subject of your application. Your application must be received by Monday 16^th October 2017 at the latest. Only shortlisted candidates shall be contacted.

Female applicants are encouraged to apply.