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Somalia: Operations Assistant

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Organization: CTG
Country: Somalia
Closing date: 08 Mar 2018

OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

Our client is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). our client is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize our clients technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, our client supports peacekeeping and special political missions in accordance with Security Council mandates.

GENERAL FUNCTIONS

Role objective:

Our client as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by our clients technical advisers located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) our client also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Adviser.

The UNOPS Peace and Security Cluster (PSC) supports and facilitates the work of our client, other UN partners, and Governments in some 18 countries and territories affected by explosive-hazards. The UNOPS PSC provides specialized project management services to efficiently support our client in delivering essential work on the ground in emergency, post-conflict and peacekeeping environments with the aim of promoting peace and security, protecting civilians and ensuring long lasting human security.

Expected output:

Under the supervision of Operations Officer , the Operations Assistant will perform the following tasks:

Contract Management:

Review of contractor’s monthly reports to confirm accuracy.

Reviewing contractors weekly reports for accuracy.

Conduct reviews of our clients owned equipment on loan.

Draft office weekly reports for the review of the Project Manager.

Maintaining the project section’s filing system.

Ensuring all project correspondence is received, dispatched and recorded.

All the projects photocopying requirements.

Preparation of operational briefing documentations.

Collecting weekly statistic returns on explosive hazards within Somalia.

Gather data from IMSMA database facilitators for the regular updating of maps and other visual display information in the operations section.

Assist in the coordination of operations between AMISOM and other national/international organizations.

Producing draft progress reports on specific tasks within operations.

Analyzing weekly statistics return and survey reports on mine actions.

Planning for operations meetings and preparation of related briefing materials.

Monitoring of the mine/UXO clearance organizations in South/Central Somalia.

Undertake other similar duties as may be assigned by the Operations Officer.

Project reporting:

This role reports to the Operations Officer.

Team management:

This role does not have team management responsibility.

ESSENTIAL EXPERIENCE

Education:

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Work experience:

§ Minimum of 5 years of demonstrable relevant Administration experience.

Geographical experience:

§ Minimum of 1 years of experience in Africa with local experience in Mogadishu is an advantage.

Languages:

§ Fluency in English (essential) and French (desirable).

Key competencies:

Qualifications and Experience:

Education:

First Level University Degree (Bachelor’s Degree or equivalent) with 1 year’s relevant experience or secondary school certificate with 5 years of experience.

Experience:

Experience in administrative procedures.

Experience in filing systems.

Computer literate (MS Office).

Fluent in English (oral and written).

French Desirable.

Ability to work in a gender-equal and multi-cultural environment.

Competencies:

Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Planning & Organization – Ability to manage, organize, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.

Judgment – Demonstrated ability to apply good judgment and decision making skills.

Communications – Strong spoken and written communication skills.

Problem Solving – Strong analytical and problem solving skills and ability to handle a range of management and coordination issues.

Commitment to Continuous Learning – Willingness to keep abreast of new developments.

Professionalism – Professionalism: sound knowledge of and exposure to, administrative and financial management issues.

Other relevant information:

Experience in administrative procedures.

Experience in filing systems.

Computer literate (MS Office).

Fluent in English (oral and written) other languages based on location an advantage.

Ability to work in a gender-equal and multi-cultural environment.


How to apply:

Candidates interested in applying for this role need to register on CTG website as a candidate and apply for this role using the below link

https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a111o000004HvQ5


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