Somalia: Finance Assistant

OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

The OTI programme in Somalia is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities in priority areas, and with all levels of Government, particularly newly formed District Administrations and regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning and stabilized Federal State through activities that promote good governance, consolidation of the federal structure, and a receptive environment to respond to emerging political contingencies.

Under the overall guidance of the SSI Resource Management Officer in Nairobi, and under the direct supervision of the SSI Deputy Chief of Party in Mogadishu, the successful candidate will perform routine and specialized finance and accounting tasks. Key objectives of the role include ensuring financial, administrative and personnel accountability and implementing clear, efficient procedures for routine processing tasks.

GENERAL FUNCTIONS

Role objective:

The Finance Assistant will be expected to play an active and constructive role in providing finance support to the program management in Mogadishu, and to liaise with their functional supervisors in Nairobi.

Expected output:

The responsibilities will include, but not be limited to, the following:

1. Assist with the processing of the general accounting activities of the SSI finance unit in Mogadishu;

2. Perform all functions in accordance with the established Financial, Procurement and Accounting Regulations;

3. Perform verification of invoices as per established organization processes and approvals including all implementing partner’s payments;

4. Ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request;

5. Assist in processing requests for payments. Ensure all supporting documentation and signatures according to established approval standards are obtained before finalizing and forwarding documentation to Finance office in Nairobi;

6. Maintain a field finance tracker of all SSI payments generated from the field;

7. Check, verify and ensure that all Letters of Invitations (LOIs) and Travel Expense Claims are correctly completed before payment processing;

8. Handle and manage petty cash for the field offices;

9. Set up and maintain a filling system for the finance unit in Mogadishu for both hard copy and soft copy of payments;

10. Prepare reports as needed and required;

11. Perform other related duties within the incumbent’s capabilities that might be assigned by the supervisor.

Project reporting:

First Level Supervisor - SSI Deputy Chief of Party - Mogadishu

Second Level Supervisor - Senior Finance And Administrative Assistant - Nairobi

Technical Supervision/Guidance - SSI Resource Management Officer

Team management:

None

ESSENTIAL EXPERIENCE

Education:

§ Bachelor's in Accounting and Finance, Business Administration, Public Administration and/or Diploma in Accounting and Finance, Business Administration, Public Administration.

Work experience:

§ Minimum of 2 years of demonstrable relevant Finance & Accounting experience.

Geographical experience:

§ Minimum of 2 years of experience in Africa (essential).

Languages:

§ Fluency in English and Somali are essential.

Key competencies:

The incumbent is expected to demonstrate the following competencies:

• Accountability – takes responsibility for action and manages constructive criticisms

• Client Orientation – works effectively well with client and stakeholders

• Continuous Learning – promotes continuous learning for self and others

• Communication – listens and communicates clearly, adapting delivery to the audience

• Creativity and Initiative – actively seeks new ways of improving programmes or services

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others.

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of our client.

Other relevant information:

Working knowledge of USAID Procurement and Logistics policies, rules and regulations is an added advantage;

Strong knowledge of computer applications, especially MS Word, Excel, Outlook and Access. Knowledge of SAP an added advantage.

The appointment is subject to funding confirmation.

Internal applicants of the organization, as well as female candidates, will be considered as first-tier candidates.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation.

https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a111o000005jQAE