Country: Somalia
Closing date: 05 Sep 2018
OVERVIEW OF CTG GLOBAL
CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.
OVERVIEW OF THE POSITION
Our client is mandated to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize our client's technical expertise in responding to threats posed by unsecured & unsafe conventional weapons & ammunition stockpiles. Our client supports peacekeeping & special political missions in accordance with security council mandates.
GENERAL FUNCTIONS
Role objective:
Our client provides explosive hazard management capacities, including mitigation, as part of a logistical support package. Non-lethal tactical advice & analysis is delivered by our client's technical advisers. Our client's support includes both enabling (“operate in spite of IEDs”) & response (“defeat the device”). our client also supports the Federal Govt. of Somalia, including the Somali Police Force, Somali Explosive Management Authority & National Security Adviser.
Peace & Security Cluster supports & facilitates the work of our client's, other UN partners & govt. in some 18 countries & territories affected by explosive-hazards providing specialized project management services to efficiently support our client in delivering essential work on the ground in emergency, post conflict & peacekeeping environments with the aim of promoting peace & security, protecting civilians & ensuring long lasting human security.
Expected output:
Under the supervision of Operations Officer , the Operations assistant will perform the following tasks:
Contract Management:
Review of contractor’s monthly reports to confirm accuracy.
Reviewing Contractors weekly reports for accuracy
Conduct reviews of our client's owned equipment on loan.
Draft office weekly reports for the review of the Project Manager
Maintaining the project section’s filing system.
Ensuring all project correspondence is received, dispatched and recorded.
All the projects photocopying requirements.
Preparation of operational briefing documentations
Collecting weekly statistic returns on explosive hazards within Somalia ,
Gather data from IMSMA database facilitators for the regular updating of maps and other visual display information in the Operations section
Assist in the coordination of operations between AMISOM and other national/international organizations
Producing draft progress reports on specific tasks within Operations
Analyzing weekly statistics return and survey reports on mine actions
Planning for Operations meetings and preparation of related briefing materials
Monitoring of the mine/UXO clearance organizations in South/Central Somalia
Undertake other similar duties as may be assigned by the Operations Officer
Project reporting:
This role reports to the Operations Officer.
Team management:
This role does not have team management responsibility.
ESSENTIAL EXPERIENCE
Education:
§ Completion of Secondary School education with 5 years of relevant experience.
Work experience:
§ Minimum of 5 years of demonstrable relevant Administration experience and/or minimum of years of demonstrable relevant Diplomacy experience.
Geographical experience:
§ Minimum of 1 years of experience in Africa (essential).
Languages:
§ Fluency in English and French are essential.
Key competencies:
Education:
• First Level University Degree (Bachelor’s Degree or equivalent) with a minimum of 1 (one) year of relevant experience OR
• High School Diploma with 5 (five) years of relevant experience
Experience:
• Experience in administrative procedures
• Experience in filing systems
• Computer literate (MS Office)
• Fluent in English (oral and written)
• Ability to work in a gender-equal and multi-cultural environment
Language:
• Fluency in written & oral English is required.
• Fluency in written & oral French is required.
• Knowledge of second UN working language desirable.
Competencies:
• Strategic Perspective: Develops & implements sustainable business strategies, thinks long term & externally in order to positively shape the organization. Anticipates & perceives the impact & implications of future decisions & activities on other parts of the organization.
• Integrity & Inclusion: Treats all individuals with respect, responds sensitively to differences & encourages others to do the same. Upholds organizational & ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Leading Self & Others: Acts as a positive role model contributing to the team spirit. Collaborates & supports the development of others.
• Partnering: Demonstrates understanding of the impact of own role on all partners & always puts the end beneficiary first. Builds & maintains strong external relationships & is a competent partner for others.
• Results Orientation: Efficiently establishes an appropriate course of action for self &/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities & takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Agility: Open to change & flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences & modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Solution Focused: Evaluates data & courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation & creativity to problem-solving.
• Effective Communication: Expresses ideas or facts in a clear, concise & open manner. Communication indicates a consideration for the feelings & needs of others. Actively listens & proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion & finding common ground.
Other relevant information:
To be advised.
How to apply:
https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a111o00000BFGD6