Country: Somalia
Closing date: 04 Sep 2018
Position Title Senior Finance Assistant (Re-advertisement)
Vacancy Number SVN/IOM/045/2018
Duty Station: Mogadishu, Somalia
Classification: General Staff, Grade G6
Type of Appointment Special Short Term with possibility of extension Organizational Unit SSI Resource Management
Direct Supervision SSI Resource Management Officer
Overall Supervision SSI Chief of Party
Closing Date : 04 September 2018
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
The OTI program in Somalia is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities in priority areas, and with all levels of Government, particularly newly formed District Administrations and regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning and stabilized Federal State through activities that promote good governance, consolidation of the federal structure, and a receptive environment to respond to emerging political contingencies.
Under the overall supervision of the SSI Chief of Party, and the direct supervision of the Resource Management Officer in Mogadishu, the Senior Finance Admin Assistant is responsible for providing specialized financial assistance in the implementation and monitoring of the SSI project, delivering project financial reports, verification and review of accounts payable, project funds requests, payment releases, accounts reconciliation and coordination of all project finance in the field.
The Senior Finance-Admin Assistant will be expected to play an active and constructive role in supporting the Resource Management Officer.
Core Functions / Responsibilities:
The Senior Finance Assistant responsibilities will include, but not be limited to, the following:
Oversee and guide the field Finance staff, including the Finance/Admin Assistant in Mogadishu and Kismayo, to ensure that they carry out their duties properly and advise them accordingly, including training meetings, materials and events.
Act as a focal point for IOM OTI finance issues for the field teams, donor (USAID), other partners and IOM Nairobi Finance.
Review and verify all payments processed through IOM Nairobi Finance
Suggest improvements to strengthen existing internal controls in order to safeguard the project’s financial assets.
Ensure compliance of project expenditure and procurement under IOM and USAID rules and regulations, carrying out audit functions as necessary within the project.
Provide regular updates to the IOM OTI Senior Management Team on the financial status of all grants and general project operations, as required.
Perform OTI project reconciliation, working with IOM COS and Finance to certify that there are in agreement with PRISM, and verify all expense claims in order to certify correctness and ensure that all appropriate supporting documents have been provided and correct WBS assigned.
Prepare monthly projections, including monthly requests for onward transmission to MTS department in Manila.
Provide orientation and training to new OTI Finance staff on OTI financial guidelines and operations.
Liaise with suppliers on outstanding financial issues.
Review, check and sign off all vouchers posted to PRISM FI in order to ensure all appropriate supporting documents have been attached and correctness/consistency of the postings.
Assist in reviewing presented invoices for payment processing and Third party staff payroll.
Assist in reconciling and reviewing grants earmarked for closure.
Assist the IOM OTI Senior Management Team in budget preparation and project financial reviews.
Prepare donor financial reports.
Travel to field offices when required.
Perform any other duties as may be assigned.
Required Qualifications and Experience
Education
University Degree preferably in Accounting/Finance, Business Administration or Public Administration from an accredited academic institution with four years of relevant professional experience; or
Qualified CPA (K) or ACCA with six years of relevant training and field experience, specifically in IOM accounting systems.
Experience
Previous work experience in grants or finance related field especially on USAID funded projects;
Thorough understanding of USAID Procurement and Logistics policies, rules and regulations;
Strong knowledge of computer applications, especially MS Word, Excel, Outlook and Access.
Knowledge of SAP is an added advantage
Previous experience with UN and International Agencies, or NGO’s an advantage;
Demonstrated ability to maintain integrity in performing responsibilities assigned;
Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision;
Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues;
Demonstrated ability to maintain integrity in performing responsibilities assigned.
Languages: Fluency in English and Somali as an Advantage.
Required Competencies
Behavioural
Accountability – takes responsibility for action and manages constructive criticisms
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – actively seeks new ways of improving programmes or services
Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
Performance Management – identify ways and implement actions to improve performance of self and others.
Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism - displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness - displays awareness of relevant technological solutions;
Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
How to apply:
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int.
Note:
Closing Date: 04 September 2018; only shortlisted candidates will be contacted. Women are encouraged to apply.
Posting period: From: 28.08.2018 to 04.09.2018