Somalia: Logistics Associate

Overview of CTG:

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

Overview of the position:

Under the general supervision of the Logistics Officer, the Supply & Logistics Assistant performs logistics functions for Central South Zone. Although the post is office-based, the responsibility can be physically demanding as staff member is often required to assist in moving heavy cartons, climb ladders and trucks, spend long hours standing & working late in the evenings.

Role objective:

The Supply & Logistics Assistant is expected to make regular input into planning his work program & make recommendations regarding the efficiency of the Supply/Logistics operations & service delivery ensuring that all deadlines are met. Failure to correctly interpret & follow rules & procedures could result in loss of funds, property & time. Lack of follow-up on assigned responsibilities & delays in meeting commitments would adversely affect program implementation, staff & other office interests. Work follows standard procedures. Supervisor provides outline of assignment & reviews work for accuracy, conformance with requests, procedures & regulations. Staff member expected to work independently.

Responsibilities:

• Update the inventory of warehouse stock on a regular periodic basis. Prepare required periodic inventory reports on logistics & movement of stocks for reporting to program sections.
• Monitor & control movement of all commodities entering & leaving the warehouse & maintain daily records of those supplies in the warehouse. Ensure proper documentation for supplies received & correct authorization on issue orders for supplies requested.
• Report all incoming & outgoing deliveries of supplies to Supervisor & report any discrepancy discovered between the manifest & physical delivery immediately.
• Ensure delivery of supplies from the warehouse is as per issue orders endorsed by the Logistics Specialist &/or responsible Officer in Charge (i.e. verify items ordered & quantity are correct, inspect repacking for safe delivery), ensure timely assembly & issuance of orders.
• Ensure training & field support in relation to VISION/ZSUPPLY transactions processing.
• Facilitation of regular physical stock counts in Mogadishu warehouses, responsible for related stock movements & preparation of documents on inventory data.
• Provide goods status reports to concerned program & to the logistics unit.
• Manage GS-3 Logistics Assistant.

Guideline expected to follow:

• UNICEF Supply & Logistics Guidelines/Directives.
• Policy & Procedures Manual – Administration & Supply.
• UNICEF Emergency Handbook.
• UN/UNICEF Rules & Regulations.
• Information Circulars, Finance, Supply/Logistics Regulations & Instructions Internally Prepared.

The guidelines are well established. However, some selection & interpretation are required. Any deviations from standard procedures & guidelines must be cleared by Supervisor. Staff member is expected to propose the establishment of new procedures or updating of existing ones as required.

Project reporting:

This role directly reports to the Chief Supply of Logistics Section and works closely with the below:

Internal:

• Chief, Supply & Logistics (L4): Exchange of information and guidance.
• Supply & Logistics Specialist (P3): Review of work, guidance, exchange of information.
• Logistics Officer (NOB): Work assignments, review of work,guidance, exchange of information.
• Zonal Operations Program staff (L3-GS2): Work-related requests, co-ordinate activities & exchange of information.

External:

• Contractors, Transport Operators, Suppliers UN & NGO Representatives: Exchange of information, follow-up actions.

Team management:

• This role does not have team management responsibility.

Geographical experience:

• Minimum of 6 years of experience in Africa (essential).

Languages:

• Fluency in English and Somali are essential.

Education:

• Completion of Secondary Education.
• Working knowledge of computer Word & Excel applications.
• Training in Logistics Administration & Warehouse Management & inventory.

Experience:

• Six (6) years work experience in administrative capacity in field related to Logistics Inventory Management especially.

Languages:

• Proficiency in written & oral English &local language of duty station required.

Competencies:

i) Core Values (Required):

• Commitment.
• Diversity & Inclusion.
• Integrity.

ii) Core Competencies (Required):

• Communication.
• Working with People.
• Drive for Results.

iii) Functional Competencies (Required):

• Analysing.
• Applying Technical Expertise.
• Following Instructions & Procedures.
• Planning & Organizing.

Other relevant information:

• To be advised.

Candidates interested in applying for this role need to register on CTG website as a candidate and apply for this role using the below link:
https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a111o00000BzCA7