Country: Somalia
Closing date: 18 Oct 2018
Overview of CTG:
CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.
Overview of the position:
The fundamental mission of our client is to promote the rights of every child, everywhere, in everything the organization does in programs, in advocacy & in operations. The equity strategy, emphasizing the most disadvantaged & excluded children & families, translates this commitment to children's rights into action. For our client, equity means that all children have an opportunity to survive, develop & reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life in its social, political, economic, civic & cultural dimensions her or his rights are violated. There is growing evidence that investing in the health, education & protection of a society's most disadvantaged citizens addressing inequity not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth & stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of our client, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
Post is office-based, with required travel to sub offices. If assigned to an emergency relief operation, incumbent is expected to perform the above functions under severely reduced working conditions, related to office accommodations, procedures, workload, mobility & institutional & personal safety.
Role objective:
Under the general supervision & direct guidance of the Supply Assistant assists in the procurement of all kinds of services with special reference to construction activities.
Summary of key functions/accountability:
- Under the procurement procedures, drafts Request for Quotations (RFQs), Invitation to Bids (ITBs) & Requests for Proposals (RFPs) to pre-qualified & client registered local suppliers. Prepares summary of bids including information on price and conditions of offer.
- Once decision on supplier is taken, prepare institutional contracts/LTA's purchase order in VISION for program & logistics services once approval is granted, ensures distribution of signed purchase document to all required offices & ensures obligation of funds is recorded. Follow up on delivery of PO, renewal of POs &/or extensions.
- Place Expression of Interest (EOI) in the newspapers, receive company profiles resulting from the EOI & pre-qualify suitable suppliers to provide the consultancy/services.
- Compiles lists of local sources of procurement, contacts local vendors for price quotations, Register & update all suppliers & Institutional contractors in vision.
- Coordinates meetings of the Tender Committee or Local Committee on contracts, by arranging for suitable dates & rooms & by preparing & distributing files containing the cases to be presented.
- Assist in monitoring of LTAs for all institutional contracts & follow on expiry dates for extension/amendments or fresh bidding process for contracting.
- Ensures supplier performance monitoring & documentation of same, highlighting any discrepancies.
- Extract/Compile purchase requisitions/contract delivery status report for follow up with the suppliers for the delivery of the service, if required.
- Maintains manual & automated procurement documents & related correspondences files & records.
Impact of Results:
- It is expected that this post will assist in reducing errors made in specifying supply inputs, procuring directly, reduce delivery delays & over expenditure & as a result increase organization's credibility with the assisted govt.
Project reporting:
- This role reports to the Supply Associate.
Team management:
- This role does not have team management responsibility.
Geographical experience:
- Minimum of 5 years of experience in Africa (desirable).
Languages:
- Fluency in English and Somali are essential.
Key competencies:
Education:
- Completion of secondary education.
- Working knowledge of computer Word & Excel applications.
- Training in Procurement, Logistics Administration & Warehouse Management.
Experience:
- Five years general supply or procurement work, which should have provided a good knowledge of supply & procurement practices & procedures.
Language Requirements:
- Proficiency in written & oral English & Somali languages required.
Required Competencies:
Core Values:
- Commitment.
- Diversity & inclusion.
- Integrity.
Core Competencies:
- Communication.
- Working with people.
- Drive for results.
Functional Competencies:
- Analyzing.
- Applying technical expertise.
- Following instructions & procedures.
- Planning & organizing.
Other relevant information:
- To be advised.
How to apply:
Candidates interested in applying for this role need to register on CTG website as a candidate and apply for this role using the below link:
https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a111o00000C3awc