Somalia: Project Assistant

SPECIAL VACANCY NOTICE I. POSITION INFORMATION Vacancy No. Position title Position grade Contract type Duty station Contract duration SVN/IOMSO/029/2016 Project Assistant G5/01 Third Party Contract Kismayo, Somalia 6 months Job family: Organizational unit: Position rated ¨ Subject to rotation Programmes DDR Unit No No Reporting directly to Field Officer Overall supervision by Programme Manager Managerial responsibility None Directly reporting staff None II. ORGANIZATIONAL CONTEXT AND SCOPE Under the overall supervision of the Programme Manager (PM) of the DDR Programme, based in the Somalia Office Mogadishu and under the direct supervision of the Field Officer based in Baidoa, the incumbent will be responsible for the transitioning and reintegration of youth at risk in accordance with IOM’s regulations, rules and procedures. The incumbent will be supporting the Federal Government of Somalia in its efforts to assist with the transitioning and reintegration of youth at risk. Assistance is focussed toward capacity building initiatives for government ministries, the establishment of transitioning centres and programming to assist with the return and reintegration of youth at risk. Our clients’ efforts in this area is geared toward national ownership and undertaken in support of a Federal Government National Programme. The Programme Assistant will act as a key support agent to the Programme Manager and the Field Officer for the client’s support to the National Programme including coordination and liaison with the United Nations Assistance Mission in Somalia (UNSOM), AMISOM and Jubbaland Regional Authorities. The programme assistant will also provide local oversight for project activities related to the transitioning and the return and reintegration of youth at risk in Jubbaland. III. RESPONSIBILITIES AND ACCOUNTABILITIES  Support the establishment and running of a transitioning centre in Kismayo and provide managerial oversight for the rehabilitation/reconstruction and running of the centre including security, staff training and administrative functions.  In consultation with the Field Officer and Programme Manager provide support to the Interim Jubbaland Administration (IJA) to develop SOPs for the running of 2 the transitioning centre.  Monitor and report on the day to day running and activities of the transitioning centre and prepare internal programme reports.  Undertake registration and socioeconomic profiling of transitioning centre clients in coordination with the Employment Assistance Services Case Manager.  Develop and assist the Training Officer with the coordination of training activities designed to assist with the transitioning of youth at risk to alternative livelihoods.  Liaise with AMISOM Officials, UNSOM, UNICEF, IJA and the DDR working group for Kismayo  In close consultation with the Field Officer and Programme Manager promote human rights standards and norms, traditional dispute resolution, and viable return and reintegration initiatives following transitioning initiatives.  Monitor budget expenditures with regard to clients support to the transitioning centre.  Monitor / report to IOM management any security incidents and abide by security regulations. IV. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies Behavioural Accountability • Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA); • Accepts and gives constructive criticism; • Follows all relevant procedures, processes, and policies; • Meets deadline, cost, and quality requirements for outputs; • Monitors own work to correct errors; • Takes responsibility for meeting commitments and for any shortcomings; Client Orientation • Identifies the immediate and peripheral clients of own work; • Establishes and maintains effective working relationships with clients; • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries; • Keeps clients informed of developments and setbacks; Continuous Learning • Contributes to colleagues' learning; • Demonstrates interest in improving relevant skills; • Demonstrates interest in acquiring skills relevant to other functional areas; • Keeps abreast of developments in own professional area; Communication • Actively shares relevant information; 3 • Clearly communicates, and listens to feedback on, changing priorities and Procedures; • Writes clearly and effectively, adapting wording and style to the intended Audience; • Listens effectively and communicates clearly, adapting delivery to the Audience; Creativity and Initiative • Actively seeks new ways of improving programmes or services; • Expands responsibilities while maintaining existing ones; • Persuades others to consider new ideas; • Proactively develops new ways to resolve problems; Leadership and Negation • Convinces others to share resources; • Actively identifies opportunities for and promotes organizational change; • Presents goals as shared interests; • Articulates vision to motivate colleagues and follows through with Commitments; Performance Management • Provides constructive feedback to colleagues; • Identifies ways for their staff to develop their abilities and careers; • Provides fair, accurate, timely, and constructive staff evaluations; • Uses staff evaluations appropriately in recruitment and other relevant HR Procedures; • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations; Planning and Organizing • Sets clear and achievable goals consistent with agreed priorities for self and Others; • Identifies priority activities and assignments for self and others; • Develops strategic vision for IOM within area of responsibility; • Organizes and documents work to allow for planned and unplanned Handovers; • Identifies risks and makes contingency plans; • Adjusts priorities and plans to achieve goals; • Allocates appropriate times and resources for own work and that of team Members; Professionalism • Masters subject matter related to responsibilities; • Identifies issues, opportunities, and risks central to responsibilities; • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; • Persistent, calm, and polite in the face of challenges and stress • Treats all colleagues with respect and dignity; • Works effectively with people from different cultures by adapting to relevant cultural contexts; • Knowledgeable about and promotes IOM core mandate and migration 4 Solutions; Teamwork • Actively contributes to an effective, collegial, and agreeable team Environment; • Contributes to, and follows team objectives; • Gives credit where credit is due; • Seeks input and feedback from others; • Delegates tasks and responsibilities as appropriate; • Actively supports and implements final group decisions; • Takes joint responsibility for team's work; Technological Awareness • Learns about developments in available technology; • Proactively identifies and advocates for cost-efficient technology solutions; • Understands applicability and limitation of technology and seeks to apply it to appropriate work; Resource Management • Establishes realistic resource requirements to meet IOM needs; • Builds stable strategic alliances with relevant parties; • Identifies sources of and secures funding from external stakeholders to meet IOM Needs; Emergency and Crisis • Works effectively in high-pressure, rapidly changing environments; • Coordinate actions with emergency response actors and making use of Coordination structures; • Supports adequate levels of information sharing between internal units, cluster • Partners, IOM and other emergency response actors; • Establishes and maintains effective relationships with implementing partners; • Makes correct decisions rapidly based on available information; Technical a) Effectively applies specialized knowledge of logistics and procurement to timely source goods and services. b) Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM V. EDUCATION AND EXPERIENCE  University degree in social sciences, business administration or development studies. 5  Computer literate in MS office applications – Word, Excel, Outlook and Database applications.  Minimum 5 years’ experience working with either the public sector or non-government sector.  Previous experience working with youth at risk and or the return and reintegration at risk groups a considerable advantage. VI. LANGUAGES Required Fluency in written and spoken English and Somali Advantageous Experience of working in the Juba regions also an advantage

Method of Application: Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int CLOSING DATE: 2nd MARCH 2016 ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED.