Country: Somalia
Closing date: 20 Feb 2019
Position Name: Head of Mission Support Department
Employment Regime: Seconded/Contracted
Post Category for Contracted: Expert Level
Ref. number: SOM-052
Location: Mogadishu
Availability: 08/03/2019
Component/Department/Unit: Mission Support Department
Security Clearance Level: EU SECRET
Open to Contributing Third States: No Reporting Line:
The Head of Mission Support Department reports to the Chief of Staff.
Main Tasks and Responsibilities:
To assist and advise the Chief of Staff on all administrative and general support issues;
To lead, direct and manage the Mission Support Department (usually comprising Human Resources,
Procurement and Contracting, Finance, General Services, Communication Information Systems,
Information Technology and Software Development);
To ensure that all Mission Support subordinate units and the operational units work in a coordinated and
cohesive manner to support the mission mandate and implementation plan and tasks ad directed by Chief
of Staff;
To advise the Head of Mission directly on financial matters;
To be responsible for the implementation of the budget in accordance with the Financial Regulations
applicable to the General Budget of the European Union and its implementing Rules and the internal
guidelines created for the Mission;
To be responsible for the effective financial control of designated funds allocated to the Mission and all
necessary internal and external administrative functions related to the efficient expenditure, including
efficient data management and the provision of supporting documentation concerning expenditure;
To supervise the efficient monitoring and review of legal contracts relating to international civilian and
local personnel, and enable timely recruitment to cover absence and job vacancies, utilising established
advertising procedures;
To monitor and direct day-to-day personnel, financial and administrative operations of the Mission, as
well as prepare all related reports, including figures, statistics, inventories and analysis of current and
future requirements;
To coordinate on strategic and operative Mission Support matters with internal, external and relevant EU
functions;
To coordinate the set-up of the Mission Support Management Information System;
To follow internal and external developments relating to the Mission goals and fully brief the Head of
Mission on the administrative implications;
To be responsible for the efficient monitoring and review of legal contracts relating with the acquisitions
and maintenance/service contracts, including insurance issues;
To identify, manage and report the risks arising from the specific processes/systems/projects implemented
under his/her responsibility;
To undertake any other related tasks as requested by the Line Manager.
Mission Specific Tasks and Responsibilities:
To execute the Mission's transition process in accordance with strategic guidance from CPCC and the
Mission's Senior Management;
To apply a change management process and establish the necessary tools to create a strategy to
support adoption of the changes required as requested by the Mission’s management.
Essential Qualifications and Experience:
Successful completion of university studies of at least 4 years attested by a diploma OR a qualification in
the National Qualifications Framework which is equivalent to level 7 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European
Higher Education Area, e.g. Master's Degree OR equivalent and attested police or/and military education
or training or an award of an equivalent rank; AND
After having fulfilled the education requirements, a minimum of 10 years of relevant professional
experience, out of which a minimum of 5 years of experience at management level.
Essential Knowledge, Skills and Abilities:
Ability to establish/review priorities, to plan and to exercise control;
Ability to engage with senior officials/ governmental level decision makers;
Ability to mentor and motivate staff;
Leadership skills to lead teams and develop solutions, and to adapt new and emerging technologies to
solve business and operational needs;
Exceptional communication skills, both written and verbal;
Flexible and adaptable to complex situations;
Experience with organisational change efforts.
Desirable Qualifications and Experience:
Knowledge of and/or working experience in EU financial management and EU procurement rules;
University or/and Master's Degree in Business Administration, Management, Project Management or/and
international certification in management/leadership/project management.
Desirable Knowledge, Skills and Abilities: N/A
Official announcement and details on the recruitment procedure available at: https://eeas.europa.eu/headquarters/headquarters-homepage/57196/call-contributions-european-union-capacity-building-mission-somalia-eucap-somalia_en
How to apply:
Official announcement and details on the recruitment procedure available at: https://eeas.europa.eu/headquarters/headquarters-homepage/57196/call-contributions-european-union-capacity-building-mission-somalia-eucap-somalia_en