Country: Somalia
Closing date: 20 Feb 2019
Position Name: Human Resources Officer
Employment Regime: Seconded/Contracted
Post Category for Contracted: Mission Support-Management Level
Ref. number: SOM-065**
Location: Mogadishu
Availability: 30/03/2019
Component/Department/Unit: Mission Support Department/Human Resources Unit
Security Clearance Level: EU CONFIDENTIAL or equivalent
Open to Contributing Third States: Yes Reporting Line:
The Human Resources Officer reports to the Chief of Human Resources Unit.
Main Tasks and Responsibilities:
To provide service and technical reporting to the Chief of Human Resources Unit;
To assist in the preparations of Calls for Contributions for international staff and organise Calls for Applications for local staff;
To coordinate extension request exercises for eligible seconded staff prior the launch of each regular Call
for Contribution;
To conduct reviews of job descriptions in direct consultation with line managers and other actors involved;
To coordinate the selection process, including managing applications, vacancies, advising selection panels,
collecting and analysing results and producing consolidated selection reports for endorsement. To
participate as a member of selection panels as required; to communicate and coordinate with candidates,
including on queries before or after applying, notifications of selection, interviews, etc;
To conduct the grading of international contracted personnel for the purpose of determining their
remuneration as per the catalogue of positions and applicable procedures;
To coordinate the deployment of selected candidates, redeployment and check-out of staff members with all involved stakeholders, including line managers and the Brussels Support Element;
To advise and assist staff members concerning human resources policies and procedures;
To contribute to the development, implementation and follow-up on the human resources strategies,
policies and procedures;
To conduct timely issuance and proper management of employment contracts for international and local staff;
To administer insurance portfolio for international and local staff;
To administer the attendance, leave record, reimbursement of duty trips, temporary reallocations, home travel reimbursement, monthly payrolls systems and other relevant entitlements;
To maintain updated the personnel databases as appropriate;
To provide advice, guidance and support to staff on personnel administration related matters;
To draft technical specifications/terms of reference for procurement activities in his/her area of expertise, participating in the evaluation of tenders as required;
To support, inform, assist and advise on all training, staff development and training related evaluation issues in line with Mission policies;
To maintain, develop if necessary, and implement a performance management approach for monitoring, assessing and developing the performance of staff members, teams and units with the ultimate aim of improving organisational performance;
To develop and implement tools for staff succession and continuation of business as part of staff turnover, such as handover notes, advice on specific training to newcomers, coaching, etc;
To undertake any other related tasks as requested by the Line Manager(s).
Mission Specific Tasks and Responsibilities:
To ensure the correct preparation and timely submission of the monthly payrolls;
To ensure the timely and correct administration of other financial entitlements of staff, such as reimbursement of duty trips, temporary reallocations, home travel reimbursement, etc.; To draft memos on issues related to the Payroll and to the Travel Management Services tasks.
Essential Qualifications and Experience:
Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in
the National Qualifications Framework which is equivalent to level 6 in the European Qualifications
Framework OR a qualification of the first cycle under the framework of qualifications of the European
Higher Education Area, e.g. Bachelor's Degree OR equivalent and attested police or/and military
education or training or an award of an equivalent rank; AND
After having fulfilled the education requirements, a minimum of 4 years of relevant professional
experience, in the field of human resources management field.
Essential Knowledge, Skills and Abilities:
People management skills and capacity to deal with different levels of stakeholders;
Organising skills and capacity to develop plans, policies and forecasts;
Problem solving skills and capacity to deal with disputes, grievances and staffing problems;
Influencing, persuading, coaching and negotiating skills;
Ability to prepare HR communications appropriate to the audience.
Desirable Qualifications and Experience:
University or/and Master's Degree in human resources management or/and an international certification in human resources management;
Training and experience in MS Excel, Access and Visio and building databases with similar software.
Desirable Knowledge, Skills and Abilities: N/A
How to apply:
Official announcement and details on the recruitment procedure available at: https://eeas.europa.eu/headquarters/headquarters-homepage/57196/call-contributions-european-union-capacity-building-mission-somalia-eucap-somalia_en