Somalia: NORAD Programme Manager - SCI/SOM/10/16

ROLE PURPOSE: The NORAD Framework Programme is a partnership programme with Save the Children International, Somalia/Somaliland Country Office and Save the Children Norway. The programme has a four years duration and will be implemented in Puntland and South Central Somalia. The overall development goal of the programme is to contribute to the realization of children’s survival, development, protection, participation and non-discrimination rights of children in Somalia through achieving specific outcomes in the area of Education, Child Protection, Child Rights Governance and School health and Nutrition. Partnership with government and local partners in implementation of the programme is one of the key strategies.

Save the Children Somalia/Somaliland Country Office seeks to recruit an experienced Programme Manager to primarily lead and manage the project cycle (planning, implementation, monitoring, reporting, evaluation etc.) of the project, provide strategic and operational oversight support to programme team and partners in implementing the programme effectively and efficiently.

SCOPE OF ROLE:

Reports to: Director Programme Operations

Dimensions: Save the Children works in all three zones in Somalia with a current staff complement of approximately 350 staff and budget of approximately $33m million in 2016.

Staff directly reporting to this post: 5-8

KEY AREAS OF ACCOUNTABILITY:

Strategic planning and programme leadership

· Provide overall strategic and operational leadership to programme team members and partners.

· Inspire, lead and motivate programme staff and partners to deliver on programme objectives and build culture of accountability within the programme.

· Ensure strong internal communications with team members, partners and SCI Country Office at large.

· Ensure adequate and clear processes in place for developing and applying a MEAL system in general and specifically tracking/reporting on progress against deliverables, monitoring quality, establishing workable Accountability and Learning systems/practices within the programme across SCI and partners.

· Plan, organise and facilitate regular joint programme meetings and reviews with staff and partners

· Work closely with relevant Sector Heads and Technical Specialists internally

· Identify and engage with key external stakeholders and foster collaboration to implement the programme and create bigger support/voice to advocate for change in policies/practices linked with the programme.

Coordination, advocacy and representation

· Map out efforts of other stakeholders within the sectors relevant to the programme and take appropriate actions to effectively coordinate the programme and achieve maximum efficiency.

· Represent Save the Children Somalia/Somaliland towards stakeholders in Somalia and attend to relevant forums to present about and coordinate the programme.

· Ensure that involve programme partners coordinate their part of the programme with other stakeholders.

· Ensure that programme’s operational and technical lessons and good practices are documented and disseminated by working with relevant team members in Programme Development and Quality

· Oversee development of programme advocacy plans, key advocacy messages and implementation and evaluation of those plans.

Programme delivery/implementation

· Ensure the preparation, implementation, periodic review and adjustment programme Action Plan across all partners.

· Ensure that implementation is guided by harmonised programme approaches, tools, systems etc. across targeted programme areas and partners.

· Apart from monitoring and reporting on already identified programme risks, continuously identify emerging risks and take appropriate mitigation measures to mitigate impact on the programme in consultation with programme team, Area offices, partners and relevant Operation and Programme Development and Quality (PDQ) team members as appropriate.

· Work closely with Area Office Teams in Puntland and Central South Somalia Programme, PDQ, Finance, Logistics, Award, HR and Administration etc. teams in the field and or Country Office as appropriate

· Ensure that a right programme team recruited, trained, effectively managed and motivated and hence high performing team is maintained

· Proactively identify and timely address any operational and technical bottlenecks linked with the programme by working with relevant managers and leaders.

· Ensure the development and application of a comprehensive MEAL system/plan for the programme, development and monitoring of programme quality, identification and undertaking operational researches, documentation and dissemination of best practices of the programme through working with relevant managers and staff in PDQ and Operations.

· Maintain clear overview of technical assistance requirements for the programme and ensure appropriate levels of technical support are provided by working with PDQ team.

· Ensure the effective management of the partnership between SCI and partners involved in the programme; initiate/take a leading role in assessing their capacity; planning and implementing appropriate capacity building measures.

· Conduct regular field supervisions and provide on-site operational support to partners and project team as possible.

· Ensure the preparation and submission of quality progress and donor reports

Budget management and compliance

· As budget holder of the programme ensure that the programme is implemented in accordance with SCI and donor’s compliance requirements, within time and on budget. Budget holding responsibilities to be determined in line with Save the Children scheme of delegation.

· Oversee budget of the programme as it is implemented in two Area Offices and local partners. Monitor expenditure, forecasting and financial performance.

· Ensure that regular budget tracking (budget expenditure variance analysis) of the programme is carried out and this is discussed with relevant project managers of the Area Office and partners and appropriate actions are taken on time.

· Ensure timely preparation and submission of financial reports to the donor along with technical report.

· Identify and effectively manage all key risks related to the programme in coordination with partners, in particular ensuring that, in collaboration with relevant manager of the CO, anti-fraud and anti-corruption policies and procedures are followed to minimise risks in delivery of the programme.

People Management, Mentoring and Development

· Ensure the recruitment, training, and promotion of staff as appropriate; ensure availability of and support appropriate professional development opportunities for staff.

· Responsible for management of all the NORAD framework programme team; define expectations, provide leadership and support as needed, and evaluate direct reports regularly.

· Incorporate staff development strategies and Performance Management Systems into team building process.

· Oversee that all staff members assigned to the programme proactively build and maintain needed skills and competencies required for planning and implementing a first class programme.

· Ensure effective use of the Performance Management System including the establishment of clear, measureable objectives, on-going feedback, periodic reviews and fair and unbiased evaluations; coaching, mentoring and other developmental opportunities; recognition and rewards for outstanding performance; documentation of performance that is less than satisfactory, with appropriate performance improvement work plans.

· Support the development of an organisational culture that reflects and promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors.

COMPETENCIES AND BEHAVIOURS

Delivering Results:

· Maintains a broad strategic perspective at the same time as an awareness of the detail of a situation

· Establishes clear and compelling objectives with teams and individuals and monitors progress and performance

· Creates and applies measures and metrics to track performance

· Holds others accountable for achieving results and challenges underperformance

· Demonstrates financial awareness and a concern for cost effectiveness

Working Effectively with Others:

· Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes

· Breaks down silo working and challenges behaviors that are not collaborative

· Actively listens to new and different perspectives and experiences of those they work with

· Proactively supports team members and trusts their capabilities

· Knows when to follow and lend leadership to strengthen other leaders

• Recognises when trust is broken and seeks to resolve conflict and re-establish trust

Problem Solving and Decision Making:

· Gathers the right information and uses critical thinking to make effective and timely decisions

· Knows when to involve others in a decision

· Demonstrates awareness of the wider external influences that impact on decision making

· Analyses and exercises judgment in challenging situations in the absence of specific guidance or knowledge of the full facts

· Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions

Develop Self and Others:

· Gives regular positive and constructive feedback to others

· Identifies clear development needs and development plans through regular constructive reviews of their own performance (and their team’s where appropriate)

· Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them

· Coaches others to learn from their experiences on the job and to use the resources available to them

Innovating and Adapting:

· Openly talks about doing things differently, pushing the boundaries and ways of working to drive improvements

· Demonstrates flexibility in following processes and procedures, while remaining true to the organisation’s values

· Anticipates change and adapts their (and team’s) plans and priorities accordingly

· Builds the confidence of others in their own ability to develop new ideas and embrace change

· Generates learning for the organisation and evidence for the impact and quality of our work

QUALIFICATIONS AND EXPERIENCE

• Post-graduate degree in development management, education planning and management, social works or a related field with training in project planning and management techniques
• At least 8 years relevant experience at a senior level of programme/project management particularly managing integrated programmes focused on education, child protection, child rights governance, health and nutrition

• Knowledge of current global, regional and country level debates on resilience, quality education and governance

• Proven experience of managing successful, high quality, innovative and cost-effective programmes/projects in fragile and insecure environments with International organisations.

• Proven experience and skills in participatory approaches for designing, implementing and monitoring with communities and children.

• Experience of working in partnership with local civil society organisation, national governments etc. in general and building capacity of partners in particular.

• Strong competence in project management skills particularly in planning, coordination, monitoring and writing high quality reports.

• Ability to extensively travel for project monitoring and provide on-site technical and operational support to field teams

• Highly level of interpersonal and communication skills including influencing, negotiation, steering and coaching

• Highly level of cultural awareness and ability to work well in an international and matrix management environment with people from diverse backgrounds and cultures

• Knowledge of child rights in general and application of child rights programming in practice

• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies

• Fluency in English, both verbal and written, required

• Work experience in Somalia is a plus.

• Commitment to Save the Children values

Interested candidates are required to submit a CV and mandatory cover letter quoting the Job Title and Vacancy Announcement No. SCI/SOM/10/16 on the subject line. The file name of the CV and attachments must be the applicants name and sent to Somalia.vacancies@savethechildren.org. For more information please visit www.somaliangoconsortium.org**Applications close on 6^th May 2016.**