Somalia: FINANCE OFFICER -SOUTH GALKACAYO

CARE INTERNATIONAL IN SOMALIA - JOB DESCRIPTION

Job Title: FINANCE OFFICER

Name: Vacant

Department: Finance

Location: South Galkayo

Supervisor/Title: Area/Office Manager

Date Employed:

Job Grade: 5

I. Job Summary

The position is responsible for the management of all financial support activities for the Galkayo Office

II. Responsibilities

R1: Ensure that all sub-office financial transactions are in accordance with CARE Somalia’s policies and procedures

1.1 Before posting an invoice the Finance officer must ensure that for purchases of goods greater than the petty cash threshold determine whether; Type and unit price of each item on the invoice matches the same information per the purchase order. And all documents have sufficient approval and signing authority

1.2 Check the mathematical accuracy of the invoice

1.3 Inspect the Purchase Requisition Form (PRF) to obtain the expense coding information

1.4 Determine whether the vendor has an outstanding balance and modify the entry to reflect the outstanding balance

1.5 Before posting a disbursement (cheque or cash) request form, you must determine whether; the request is adequately supported by documentation and has been properly approved

1.6 Before posting a Travel Expense Report (TER), you will ensure that there is sufficient signature authority for payment.

1.7 Scrutinize and ensure that all payments made are related to mission policy, are clearly documented and conforming to donor regulations

1.8 Review and ensure all salary and benefits payments for contract staff and consultants are valid and supported by current contracts

1.9 Post all correct entries in PAMODZI on a daily basis and ensure that all financial data is properly entered and closely monitor to ensure that correct account codes and fund codes are entered for each transaction

R2: Monitoring and collection of receivable and payable

3.2 Review all sub-ledger balances on a weekly basis and collect outstanding receivables

3.3 Ensure that the sub-grants sub ledgers are reconciled with finance PAMODZI and sub-office records

3.4 Ensure that reminders for all outstanding receivable are sent to staff responsible and make follow up on the collection

3.5 Ensure that all cash receipts are recorded and banked promptly and intact

3.6 Ensure that all deductions where applicable are done on a monthly basis

R3: Cash Management

5.1 Ensure that the sub-office has cash at all times and maintaining minimum balances in the accounts

5.2 Submit monthly cash flow needs on or before the due date

5.3 Timely Booking of receipts

R7: Sub-Office operations

8.1 Facilitate the monthly closure of the financial transactions at the sub-office and ensure that the report is sent to Nairobi on or before the due date

8.2 Ensure that all sub-office finance related issues that may arise out of the monthly financial review are followed up and addressed conclusively

8.3 On a monthly basis prepare bank reconciliation

8.4 On a monthly basis provide to Mogadishu/Nairobi finance the accounts schedule to ensure that the balances agree to the TB balances

8.5 Ensure that the sub-office accounts for all cash receipts received on a monthly basis

8.6 Ensure that vendor statements are reconciled to PAMODZI monthly and records kept of what have been paid/outstanding.

8.7

R6: Archives

8.8 Receipt of all paid documents, recording, stamping and reviewing of completion of documents

8.9 Running Pamodzi report on payments processed and compare with documents received in archives

8.10 Escalating issues on documents not received in archives after two months

8.11 Timely retrieval of documents for audit assignments, recording them and ensuring they are returned to archives

8.12 Sharing Remittances with venders and requesting vendors to acknowledge receipt

8.13 Proper maintenance and cleanliness of the archive room

R8: Other duties

9.1 Ensure that all supporting documentation and audit information is prepared and ready for audit purposes

9.2 Ensure that all supporting documentation to donors’ is prepared and sent on a timely basis as may be required

9.3 Assist in the coordinating all that is required as and when either CARE USA or external auditors schedule audits for the sub-office

9.4 Supervision of the staff

9.5 Travel to CARE officers as and when required attending to and providing support and training on financial related issues

9.6 Support other functions within the department when required

III. Required Qualifications & Skills

• A Business related degree
• A holder of a CPA II
• Minimum 3 years experience in accounting, with preference for additional experience in financial management
• Understanding of computer applications in respect to basic accounting, payroll management, cash control, etc. At a minimum this would include an understanding of PAMODZI and Microsoft Office
• Good interpersonal skills
• Good supervisory skills and experience
• Good communication skills in both verbal and written English

IV. Desired Qualifications

V. Decision-Making Authority

VI. Key Relationships/Contacts

VII. Direct Reports

• Assistant Finance Officer

VIII. Working Conditions

• This is a difficult environment and working conditions may be harsh
• Position requires a well-motivated and vigilant person who has the determination and dedication to ensure that organizational priorities and procedural requirements are strictly adhered to.

VIX. Core Values & Critical Key Competencies

• Respect
• Integrity
• Commitment
• Excellence
• Diversity
• Stress Tolerance (the nature of my job is working long hours, serving different vendors with different perceptions – time constraints)
• Adaptability – according to my work, I strictly adhere to CARE policies and procedures
• Collaboration – all stakeholders must understand and collaborate
• Building partnership

HOW TO APPLY:

Interested and qualified candidates are requested to submit one document as an attachment (combining the application letter and CV with at least 3 professional referees) via email to SOMRecruitment@care.org by close of business on 19th October 2018. Please include the reference FINANCE OFFICER -SOUTH GALKACAYO as the subject of your email. Do not attach your testimonials or certificates.

CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse.